Privacy Policy

This document covers how we handle your user identifiable information and protect your privacy. This policy concerns only the control and privacy of user identifiable data in terms of the systems which provide our website. We are group of parishes combining effort to offer this web service. Each parish will also have polices relating to the handling of private data in offline contexts. We can connect you with the right people should you have concerns about matters separate from this site.

Who we are We

We are the Church of England in Ampfield, Chilworth and North Baddesley three church parishes in Hampshire. We are part of the Diocese of Winchester.
Our website address is:

What personal data we collect and why we collect it


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

We collect personal data from a variety of custom contact forms on this site. The collected data is used for legitimate processing of your request.

Retention of Contact form data

Where not otherwise specified data is kept on the server for 12 months before clearing the tables in which it is held. Site backups held on encrypted media may preserve copies of this data. Our backup schedule means this data will not persist more than a further 12 months.

Specific provisions for retention of data related to pastoral and life events

Parish churches are charged with the ‘cure of souls’ in their local area of operation. We are therefor concerned for people for the whole length of their life on earth. Where we have contacts that relate to enquires about churches, life events including weddings, baptisms and funerals, and pastoral matters we retain these in secure store indefinitely. This is so that we can recognise repeat contacts with individuals and families and provide appropriate support.

Specific provisions related to registers

Marriage registers for our parishes are not managed by us, and different provisions apply.

Taking up offers for email newsletters

If you take up our offer to receive materials related to the mission and operation of the these parishes we may contact you by text, email, or letter. Generally the contact frequency will be between 4 and 12 times per year. Congregation members who opt in can receive weekly notices.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

We use Google Analytics, which sets a number of cookies to track anonymised visitor interactions on the website allowing us to improve the service we give and your experience.


We use Google Analytics’ own tools and a variety of offline methods to explore data that is collected.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website. This website includes embeds from a list including but not limited to: Youtube, Facebook, Instagram, Wakelet, Soundclound, Twitter, Vimeo.

Who we share your data with

As relevant we share your identifiable data with the Parish Church Councils of Ampfield, Chilworth and North Baddesley. These are the legal entities that make decisions around the operation of the churches in this group. It is necessary for us to share this data in order, for example to convey the results of an enquiry to the right people in the correct church, who can assist you.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service. On occasion we also send data through automated content detection and learning tools to help us manage user submissions where they occur.

Your contact information

In the event you have queries or need more information please write to:

Information Governance
Church Office
All Saints Church, Church Close, North Baddesley, SO52 9ER

Additional information

What third parties we receive data from

We do not receive user specific data from any third parties at this time.

What automated decision making and/or profiling we do with user data

At times we conduct personalisation experiments on the website. These are limited in scope and typically offer you one of two different strategies for reaching the same information. We use this data to improve user experience of navigation and presentation.

Industry regulatory disclosure requirements

We are a group of parishes in the Diocese of Winchester. The Bishop has the right to institute a ‘Visitation’ in a specific Parish. These powers extend to any aspect of the life in that parish that the Bishop has concerns about. In the context of Bishop’s Visitation to the parish of Ampfield, Chilworth or North Baddesley we could be asked to provide data collected in the course of operating this website.

In the event that a safeguarding disclosure is made via our website, its comments function, specific forms, or any other place where user data can be submitted we would be obliged to disclose that information in accordance with wider safeguarding policy.

Key links

If you are a small organisation or parish church looking for inspiration about your privacy policy and thinking of creatively borrowing this one – we would advise against it. This is because our situation is unusual and the combination of approaches we have taken is very specific.